Executive Personal Assistant

apartmentMichael Page placeCascais calendar_month01/11/24

Sobre o nosso cliente

Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help managing their daily life (corporate and personal).

Descrição

The selected candidate will be responsible for:

Personal and Family Support:

Diary management of personal agenda and help optimize their time management

Personal travel arrangements

Personal email and WhatsApp communications

Managing the main and secondary residences in Portugal

Stock taking, inventory and online and offline shopping

Party, events and holidays management

Family activities planning (after school activities, pickups, dropoffs, hobbies, engagements).

Take care of personal finances (payments, tracking)

Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc).

Taking care of the physical and digital archive and that all paperwork and administrative tasks are completed

Insurances (sourcing, tracking, annual renewals)Executive and Corporate Support

Managing agendas, planning meetings

Professional travel arrangements

Events and inherent logistics

Professional email and WhatsApp communications

Prepare and organize reports, meeting notes and presentations

Conduct research and gather information as needed

Work closely with other departments, other executives and other executive assistants to optimise the impact of the founders' involvement in the business

Support in public speaking engagements, interviews, social media events and seminars

Perfil ideal

Ideal Profile:

Bachelor's degree in "Business administration" or "Executive Assistantship" or relevant field;
Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant;
Excellent and impeccable oral and written skills in English;
Good oral and written skills in Portuguese;
Knowledge of Korean or French will be considered highly valuable;
Outstanding organizational skills;
Detail and solutions-oriented;
Solid knowledge of MS Office, including Excel;
Ability to work in a very autonomous way, flexible and adaptable;
Proactive and that doesn't take a "no" for an answer;
Multicultural background and/or interest in different cultures;
Excellent listening skills;

Driving license.

Vantagens

The possibility to work with a successful and inspirational business family

Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory)

Competitive compensation package

Great opportunity for your professional and personal development

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